The Jane Austen Society Privacy Policy

The Jane Austen Society is a Registered Charity (Registration Number 1040613). Its object is to promote the advancement of education for the public benefit of the life and works of Jane Austen and the Austen family, in particular by publications or any other means that the Trustees may deem appropriate. To further the Society's object we collect and store certain personal data relating to our members.


The Information Held

  • Names and postal addresses of subscribing members, whether members of the Society or members of the Society's Branches. These details are obtained from membership application forms or change of address notifications.

  • Gift aid agreements (hard copy only).

  • Names and postal addresses of those who have pledged Legacy Support for the Society (the 1775 Circle).

  • Email addresses where provided by the member.


How the Information is Used

  • We produce labels for the purposes of posting Society publications and other communications to members.

  • Email addresses may be used to provide information about events or Society business.

  • The Gift Aid forms enable us to reclaim gift aid on subscriptions and donations.

  • We may use the information in furtherance of the Society's object, for example, by analysing post codes to discover the local audience for events or considering the possibility of forming other branches.


Data Protection

  • The Society's Membership Secretary holds the names and postal addresses of Society members. The email addresses of Society members and their related post code and country of residence are held by one of the Society's Trustees, who has assumed responsibility fo maintaining this list. Branch representatives hold the names and addresses and any email addresses of Branch members. One Trustee holds the 1775 Circle list.

  • The Society's Treasurer and the persons acting as treasurer within the Branches have access to the membership lists to collect and verify payments, draw up the Society's accounts, and prepare budgets. The information may be made available to other Trustees or Branch representatives in furtherance of the Society's object.

  • The Society takes all reasonable steps to ensure that your data remain secure and are protected against loss, theft, manipulation, unauthorised access or unauthorised disclosure.

  • The Society will not provide your data to any third party (unless a member makes an express direction to this effect) apart from providing labels to the printer for posting out publications and dealing with HMRC with respect to Gift Aid.

  • Your data will be deleted when you cease to be a member of the Society.

  • You may at any time request access to the data we hold about you, correct any information, or withdraw consent to use of your data by writing to The Membership Secretary at 9 George Street, Dunfermline, Fife, Scotland KY11 4TQ or by emailing memsec@jasoc.org.uk